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ExFlow Email Setup

Go to: ExFlow Email Setup

To send email reminders, ExFlow Email Setup is needed for each Email Type. Email reminders can be sent manually or by adding a job queue. For setup, read more under section Email Reminders.

Please note that a Business Central standard Email Account must be set to be able to receive ExFlow emails. More information about this can be found at Microsoft Documentation. For assistance regarding this, please contact your trusted Dynamics 365 Business Central implementation partner.

The following Email Types can be utilized:

Unreceived Order

Send reminders when purchase invoice in import journal is matched to an unreceived order.
Recipients can be added in all, one, or several fields to send reminders.

General
Email Type:Unreceived Order
Process Type:Scheduled
Description:Add a description. This will not be added to any email
CC Email:N/A for unreceived order
Test Email Address:Add an email address for test mode. ExFlow will send emails only to this user
Send Attachment:Send attachments will enclose purchase invoice PDF as attachment and users will receive one email per document
ExFlow Web URL:N/A
Delay sending (days):Add No. of days to delay email reminders sent by Job Queue Entries
Email Scenario:Use ExFlow Default if connecting to separate email account with same scenario
Recipients
Approval Groups:Select and add an approval group
Fixed Email Addresses:Select or add one or several fixed email addresses
Purchaser:Activate to send reminders to current purchaser on order. If purchaser is missing as an ExFlow user, reminder will be sent to email address added on salespeople/purchaser card
Email Purchase Coordinator:Add one email address to send reminders to a specific purchase coordinator
Statistics
Last Sent:Shows date and time for last sent reminder
No. of Email Logs:Shows No. of email Logs
No. Error Entries:Shows No. of error entries


Inbox Reminder

Send reminders that approvers have document to approve.
This setting can also be added automatically when running Get Started Wizard

General
Email Type:Inbox Reminder
Process Type:Scheduled
Description:Add a description. This will not be added to any email
CC Email:To include a cc in all reminders, add email address
Test Email Address:Add an email address for test mode. ExFlow will send emails only to this user
Send Attachments:Send attachments will enclose purchase document as attachment and users will receive one email per document
ExFlow Web URL:Add URL to ExFlow Web. This will be added as a link in email
Delay sending (days):Add No. of days to delay email reminders sent by Job Queue Entries
Email Scenario:Use ExFlow Default if connecting to separate email account with same scenario
Statistics
Last Sent:Shows date and time for last sent reminder
No. of Email Logs:Shows No. of email Logs
No. Error Entries:Shows No. of error entries


Contract Reminder

Send a reminder if contract expires.

General
Email Type:Contract Reminders
Process Type:Scheduled
Description:Add a description. This will not be added to any email
CC Email:To include a cc in all reminders, add email address
Test Email Address:Add an email address for test mode. ExFlow will send emails only to this user
Send Attachments:N/A
ExFlow Web URL:N/A
Delay sending (days):Add No. of days to delay email reminders from Job Queue Entries
Email Scenario:Use ExFlow Default if connecting to separate email account with same Scenario
Statistics
Last Sent:Show date and time for last sent reminder
No. of Email Logs:Shows No. of Email Logs.
No. Error Entries:Shows No. of Error Entries


Comment Notification - Chat

To send an email if an Exflow User is taged in Chat/Discussion Panel

General
Email Type:Comment Notification
Process Type:Scheduled
Description:Add a description. This will not be added to any email
CC Email:N/A
Test Email Address:Add an Email address for test mode. ExFlow will send all emails only to this user
Send Attachments:N/A
ExFlow Web URL:Add URL to ExFlow Web. This will be added as a link in email
Delay sending (days):N/A
Email Scenario:Use ExFlow Default if connecting to separate email account with same Scenario
Statistics
Last Sent:Shows date and time for last sent reminder
No. of Email Logs:Shows No. of Email Logs
No. Error Entries:Shows No. of Error Entries


OMNI Reminder

Send email if system users have something to approve in OMNI Approval Status.

General
Email Type:OMNI Reminder
Process Type:Scheduled
Description:Add a description. This will not be added to any email
CC Email:To include a cc in all reminders, add email address
Test Email Address:Add an Email address for test mode. ExFlow will send all emails only to this user
Send Attachments:N/A
ExFlow Web URL:N/A
Delay sending (days):Add No. of days to delay email reminders from Job Queue Entries
Email Scenario:Use ExFlow Default if connecting to separate email account with same Scenario
Statistics
Last Sent:Shows date and time for last sent reminder
No. of Email Logs:Shows No. of Email Logs
No. Error Entries:Shows No. of Error Entries


Rejected Order

Send email if order is rejected.

General
Email Type:Rejected Order
Process Type:Scheduled
Description:Add a description. This will not be added to any email
CC Email:To include a cc in all reminders, add email address
Test Email Address:Add an Email address for test mode. ExFlow will send all emails only to this user
Send Attachments:N/A
ExFlow Web URL:N/A
Delay sending (days):Add No. of days to delay email reminders from Job Queue Entries
Email Scenario:Use ExFlow Default if connecting to separate email account with same Scenario
Recipients
Approval Groups:Select and add an approval group
Fixed Email Addresses:Select or add one or several fixed email addresses
Purchaser:Activate to send reminders to current order purchaser. If purchaser is missing as an ExFlow user, reminder will be sent to email address added on salespeople/purchaser card
Email Purchase Coordinator:Add one email address to send reminders to a specific purchase coordinator
Statistics
Last Sent:Shows date and time for last sent reminder
No. of Email Logs:Shows No. of Email Logs
No. Error Entries:Shows No. of Error Entries


Rejected Quote

Send email if a quote is rejected.

General
Email Type:Rejected Quote
Process Type:Scheduled
Description:Add a description. This will not be added to any email
CC Email:To include a cc in all reminders, add email address
Test Email Address:Add an Email address for test mode. ExFlow will send all emails only to this user
Send Attachments:N/A
ExFlow Web URL:N/A
Delay sending (days):Add No. of days to delay email reminders from Job Queue Entries
Email Scenario:Use ExFlow Default if connecting to separate email account with same Scenario
Recipients
Approval Groups:Select and add an approval group
Fixed Email Addresses:Select or add one or several fixed email addresses
Purchaser:Activate to send reminders to current quote purchaser. If purchaser is missing as an ExFlow user, reminder will be sent to email address added on salespeople/purchaser card
Email Purchase Coordinator:Add one email address to send reminders to a specific purchase coordinator
Statistics
Last Sent:Shows date and time for last sent reminder
No. of Email Logs:Shows No. of Email Logs
No. Error Entries:Shows No. of Error Entries


Rejected Invoice/Credit

Send email if invoice or credit memo is rejected.

General
Email Type:Rejected Invoice/Credit
Process Type:Scheduled
Description:Add a description. This will not be added to any email
CC Email:To include a cc in all reminders, add email address
Test Email Address:Add an Email address for test mode. ExFlow will send all emails only to this user
Send Attachments:N/A
ExFlow Web URL:N/A
Delay sending (days):Add No. of days to delay email reminders from Job Queue Entries
Email Scenario:Use ExFlow Default if connecting to separate email account with same Scenario
Recipients
Approval Groups:Select and add an approval group
Fixed Email Addresses:Select or add one or several fixed email addresses
Purchaser:Activate to send reminders to current order purchaser. If purchaser is missing as an ExFlow user, reminder will be sent to email address added on salespeople/purchaser card
Email Purchase Coordinator:Add one email address to send reminders to a specific purchase coordinator
Statistics
Last Sent:Shows date and time for last sent reminder
No. of Email Logs:Shows No. of Email Logs
No. Error Entries:Shows No. of Error Entries


Contract Invoice Reminder

Send email if contract invoice is missing.

General
Email Type:Contract Invoice Reminder
Process Type:Scheduled
Description:Add a description. This will not be added to any email
CC Email:To include a cc in all reminders, add email address
Test Email Address:Add an Email address for test mode. ExFlow will send all emails only to this user
Send Attachments:N/A
ExFlow Web URL:N/A
Delay sending (days):Add No. of days to delay email reminders from Job Queue Entries
Email Scenario:Use ExFlow Default if connecting to separate email account with same Scenario
Recipients
Approval Groups:Select and add an approval group
Fixed Email Addresses:Select or add one or several fixed email addresses
Statistics
Last Sent:Shows date and time for last sent reminder
No. of Email Logs:Shows No. of Email Logs
No. Error Entries:Shows No. of Error Entries


Unreceived Order - Approved

Send reminders when and approved purchase invoice matched to an unreceived order in Approval Status.

General
Email Type:Unreceived Order - Approved
Process Type:Scheduled
Description:Add a description. This will not be added to any email
CC Email:N/A
Test Email Address:Add an email address for test mode. ExFlow will send emails only to this user
Send Attachment:Send attachments will enclose purchase invoice PDF as attachment and users will receive one email per document
ExFlow Web URL:N/A
Delay sending (days):Add No. of days to delay email reminders sent by Job Queue Entries
Email Scenario:Use ExFlow Default if connecting to separate email account with same scenario
Recipients
Approval Groups:Select and add an approval group
Fixed Email Addresses:Select or add one or several fixed email addresses
Purchaser:Activate to send reminders to current order purchaser. If purchaser is missing as an ExFlow user, reminder will be sent to email address added on salespeople/purchaser card
Email Purchase Coordinator:Add one email address to send reminders to a specific purchase coordinator
Statistics
Last Sent:Shows date and time for last sent reminder
No. of Email Logs:Shows No. of Email Logs
No. Error Entries:Shows No. of Error Entries


On Hold Reminder

Send reminders if a purchase document is set on hold.

General
Email Type:On Hold Reminder
Process Type:Scheduled
Description:Add a description. This will not be added to any email
CC Email:N/A
Test Email Address:Add an email address for test mode. ExFlow will send emails only to this user
Send Attachment:Send attachments will enclose purchase document PDF as attachment and users will receive one email per document
ExFlow Web URL:N/A
Delay sending (days):Add No. of days to delay email reminders sent by Job Queue Entries
Email Scenario:Use ExFlow Default if connecting to separate email account with same scenario
Statistics
Last Sent:Shows date and time for last sent reminder
No. of Email Logs:Shows No. of Email Logs
No. Error Entries:Shows No. of Error Entries


Approved Order/Quote

Send an email to the creator of the purchase order/quote when the purchase order/quote is approved.

General
Email Type:Approved Order/Quote
Process Type:Scheduled
Description:Add a description. This will not be added to any email
CC Email:N/A
Test Email Address:Add an email address for test mode. ExFlow will send emails only to this user
Send Attachment:Send attachments will enclose purchase document PDF as attachment and users will receive one email per document
ExFlow Web URL:N/A
Delay sending (days):Add No. of days to delay email reminders sent by Job Queue Entries
Email Scenario:Use ExFlow Default if connecting to separate email account with same scenario
Statistics
Last Sent:Shows date and time for last sent reminder
No. of Email Logs:Shows No. of Email Logs
No. Error Entries:Shows No. of Error Entries