Roles, duties and privileges
Purpose
Roles and duties in ExFlow are aligning with D365 FSCM security model making easier to customize security roles.
| ExFlow Role | Duty |
|---|---|
| ExFlow AP approver | Approve own invoices |
| ExFlow AP administrator | Perform invoice batch jobs Perform Accruals jobs Perform Maintenance jobs Perform Clean up jobs Maintain integrations Maintain parameters Maintain configuration Maintain General parameters Maintain workflows Maintain web config Maintain vendor rules and groups Maintain Logging Maintain notifications Maintain AI/ML |
| ExFlow AP manager | Maintain import history Override import invoices Connect import invoices Approve import invoices Approve document invoices Override document invoices Maintain users Maintain setup for automatic posting Maintain invoice type Maintain connect Maintain posting proposals Maintain AP Workspace View AP Analytics workspace View invoices reports |
| ExFlow AP clerk | Maintain import invoices Post import invoices (all) Maintain document invoices (all) Maintain post-control invoices Post approved invoices Maintain References Maintain agreements Perform invoice batch jobs Perform Accruals jobs View AP Workspace View import history View attachment form View setup View approval setup View AI/ML View invoices reports |
| ExFlow Agreement approver | Maintain own agreements |
|ExFlow Agreement manager role|ExFlow agreement manager role
ExFlow purchase payable admin|
|ExFlow agreement responsible person role|EXF_dMaintainResponsibleAgreements|
Roles
ExFlow AP approver
ExFlow AP approver roles can approver own invoices.
ExFlow AP administrator
**ExFlow AP administrator oversees all of the AP including parameter workflow, Perform invoice batch jobs, perform Accruals jobs, perform Maintenance jobs, perform Clean up jobs, maintain integrations, maintain parameters, maintain configuration, maintain General parameters, maintain workflows, maintain web config, maintain vendor rules and groups, maintain Logging, maintain notifications, maintain AI/ML.
ExFlow AP auditor
ExFlow AP auditor can view approval setup, view posting proposals, view agreements, view setup, view invoices reports, view post-control invoices, view document invoices, view import invoices.
ExFlow AP clerk
ExFlow AP clerk can Maintain import invoices, post import invoices (all), maintain document invoices (all), maintain post-control invoices, post approved invoices, maintain references, maintain agreements, perform invoice batch jobs, perform Accruals jobs, view AP Workspace, view import history, view attachment form, view setup, view approval setup, view AI/ML, view invoices reports.
ExFlow AP manager
ExFlow AP manager can Maintain import history, override import invoices, connect import invoices, approve import invoices, approve document invoices, override document invoices, maintain users, maintain setup for automatic posting, maintain invoice type, maintain connect, maintain posting proposals, view AP Analytics, view invoices reports.
Duties and Privileges
ExFlow AP approver
My vendor invoices access: Full access to My vendor invoices workspace and forms.
Operational capabilities: Permissions to perform line actions such as Approve Line, Reject, Hold, Add Line, Delete Lines, Add Comment, and check Attachments/Sales Tax.
ExFlow AP administrator
Batch & Background Processing: Full permissions to run and configure recurring batch structures (Import OCR, Process Attachments, Multiple Import Methods, Cost Account Invoices batch, Purchase Order Invoices batch, Post & Send out for approval, Auto-match PO invoices on arrival).
System Parameters Maintenance: Modify parameters, configuration, and general global setup.
Workflows & Approvals Administration: Full authorization over signing limits per line type, workflows, financial dimension ownership mappings, and position hierarchies.
Matching Rules Configuration: Adjust price tolerances, item price total tolerances and invoice totals tolerances.
System Cleanups & Logging: Perform infrastructure table cleanups (Import history, Web logs, Invoice line history, temporary journals) and control broadcast notifications.
ExFlow AP manager
Advanced Invoice Overrides: "Settle to invoice," override charge dimensions, modify purchase tax, toggle "Keep Approver," and perform hard overrides on approval routing paths across import or document forms.
System Inquiries & Analytics: Read-only access to advanced telemetry fields, including the ExFlow Analytics Workspace dashboard, archived logs, and full invoice history/matching details tables.
Maintain ExFlow-specific user profiles and security definitions.
ExFlow AP clerk
Import Invoices Management: Maintain standard cost/purch import forms, post invoices, and generate structural invoice line import templates. (Explicitly restricted from advanced actions like Toggle Keep Approval, Override Approval, PO Required, and Prepaid overrides).
Document Invoices Maintenance: Fully execute baseline adjustments on document forms across cost, purchase order, payment types, and check line matching. (Explicitly restricted from Post/Cancel invoice actions, approval route updates).
Post Control Actions: Full oversight to maintain and execute within Post Control forms invoice approval journals, and general reference lists.
ExFlow AP auditor
Read-Only Setup Verification: View all global parameters, workflow configurations, signing limits, position mappings.
Transaction Observability: General read access across Document Invoices forms, Import forms, Post-Control registers, agreements registries, and posting proposals advanced setups.
ExFlow agreement approver
Maintain Own Agreements: Grants specific access and maintenance for Agreements assigned to me alongside processing approvals directly to that employee record.