Localization Finland

Language

ExFlow supports Finnish language in Business Central.

Payment Reference

Background

Finland has a requirement of a payment reference on their purchase invoices.

This payment reference is in fact two different fields: Message Type and Invoice Message.

Standard Finnish local functionality from Microsoft contains three fields in Purchase Header.

• Message Type (Mandatory)

• Invoice Message (Mandatory)

• Invoice Message 2

Message Type specifies what kind of Invoice Message to expect. Message Type can be one of following:

• Reference No.

• Invoice Information

• Message

• Long Message

• Tax Message

Message Type and Invoice Message are mandatory fields and must exist on the imported invoice in ExFlow Import Journal.

Check Finnish Reference

When the Purchase Invoice is created from the ExFlow Import Journal, Message Type and Invoice Message is transferred to the correct fields on the Purchase Invoice header.

This functionality is configured and activated in ExFlow Setup with Finnish settings called "Check Finnish Reference".

The ''Check Finnish Reference'' setting is located it in the section "Doc. Creation checks", in a Finnish environment.

Check Finnish Reference
No check	Check is inactivated.
No empty	Invoice Message cannot be empty.
No empty + Reference no. format	Invoice Message cannot be empty, and the format of the message will be checked. (Requires that "Message Type" = Reference No.)

Message Type

Message Type option can be found on the Vendor Setup Card, under the General section.

This controls how the FI Invoice Message field content is interpreted and validated when transferring data from ExFlow to the standard Purchase Header fields (Message Type, Invoice Message, Invoice Message 2).

Read more about this here and more about Vendor Setup here

Message Type
Reference No.	The invoice message contains a Finnish bank reference number (viitenumero). When used with the "No empty and ref. format" check setting, ExFlow validates the reference number format using the Finnish check-digit algorithm (weights 7-3-1). RF-format references are also detected. This is the default value.
Invoice Information	The invoice message contains general invoice information text that is transferred to the Purchase Header. No reference number validation is performed.
Message	The invoice message contains a free-text payment message. Used as a fallback when the invoice message is empty or contains "N/A" or all zeros — in that case, ExFlow automatically sets the type to Message and populates the invoice message with the Vendor Invoice No.
Long Message	The invoice message contains an extended free-text message that exceeds the standard message length. No reference number validation is performed.
Tax Message	The invoice message contains tax-related information. Used for tax-specific payment communication requirements in the Finnish localization.

ExFlow Setup

Use Vendor Document No. if Invoice Message is empty

Go to: ExFlow Setup --> OCR Import and enable the setting Use Vendor Document No. if Invoice Message is empty.

This setting specifies if the interpreted Vendor Document No. should be used in Invoice Message as well, if Invoice Message is empty. The Message type will then be set to ''Message''. This will ease the process if working with non domestic documents without Reference No.

ExFlow Setup vs. Vendor Setup

The following rules apply when an invoice is interpreted/imported (field 1501 has been populated by the OCR/interpretation process):

• If Invoice Message (1501) is blank in the Import Journal Header and ExFlow Setup "Use Vendor Document No. If Invoice Message is Empty" is enabled, then Invoice Message will be set to Vendor Document No. and Message Type will change from "Reference No." to "Message". This applies regardless of whether a Vendor Setup exists or not.

• If Invoice Message is different from Vendor Document No., Message Type is taken from the vendor's ExFlow Vendor Setup. If the vendor has no ExFlow Vendor Setup, Message Type is set to "Reference No." (the default).

• If Invoice Message equals Vendor Document No., Message Type is not changed.

Please note: This check runs each time the vendor (Buy-from Vendor No.) is set or changed in the Import Journal. On a manually created invoice, Invoice Message and Vendor Document No. are usually both empty when the vendor is selected, so the Vendor Setup Message Type is not applied.

Vendor Setup

Choose another Message Type in Vendor Setup

Go to: ExFlow Vendor Setup --> General --> Message Type

The standard ''Message Type'' in Import Journal is set to "Reference No." by default. However, it is possible to go to Vendor Setup Card and set another Message Type for a specific vendor, if needed.

The Vendor Setup Message Type is applied when Invoice Message is different from Vendor Document No. See ExFlow Setup vs. Vendor Setup.

Import Journal

Reference No. to ExFlow Contract Self-Billing Invoices

When creating Self Invoices, Self-billing Message Type (for the Reference No.) and Self-billing Invoice Message will be copied to Import Journal Header.

On the Contracts Invoice Periods, the fields: ''Self-billing Message Type'' and ''Self-billing Invoice Message'' are also entered, for users to make manual adjustments per line. This will also follow to Import Journal.

Read more about Self-Billing Contracts here

Auto Acc. Group

ExFlow supports Auto Acc. Group in Import Journal and can be added from G/L Account, ExFlow Purchase Code or added manually in Import Journal Line.